A Fully Digital Approval Workflow

Traditional packaging approval lives in email threads and WeChat screenshots —until someone forgets which version was signed off, a colour drifts one Pantone number, and a container of 20,000 colorboxes goes to the wrong client.

At Fob Auto Parts, every packaging job lives inside our internal management system as a structured record. When a sales representative opens a Design Draft, the system automatically routes the request through three approval stages:

Sales Owner ?Designer ?Purchasing Manager

At every stage:

• Each decision is timestamped —down to the second.
• Each comment is preserved in the record —no lost WeChat messages, no missing email replies.
• Each artwork version is number-controlled and tied to a unique design-draft number.

Why the audit trail matters

The result is a workflow that leaves no room for "I thought you approved that colour" arguments. If a revision was requested, the log will show it —with the name of the person who requested it, and the exact time it was submitted.

For our overseas clients, that translates into three concrete guarantees:

1. Traceability —you can pull any past design and see the full approval chain, years later.
2. Accountability —if a proof was signed off, we can prove it; if a change was skipped, we can also prove it.
3. Speed —because the workflow is systemised, standard approvals close in hours rather than days.

Every design draft carries its full approval chain —sales owner ?designer ?purchasing manager —with names and timestamps.

Next in the series: Client-Exclusive Brand Libraries